How to get and keep on certified?
Certification process goes through several stages:
- Choosing the standard and preparation for an audit – Certima B.V. will give you advice on the best solution for your needs within our capabilities and the announced requirements. Before being audited you shall review all requirements of the applicable standard in detail. You should read copy of the newest version of the standard and make yourself familiar with it.
- Preliminary audit (optional) – A Certima B.V. auditor assesses, as required, and the objective is to compare the performance of the organization to the requirements of the standard. This type of assessment is desirable and usually required when this is the first certification of the company according a relevant standard because pre-assessment will identify any omissions or weaknesses that need to be resolved before formal assessment.
- Certification audit – An auditor performs an on-site audit or audits to check the implementation of the food safety and quality management system in production and storage areas, as well as the staff facilities. This audit aims to determine whether the organization has implemented effectively the requirements of the standard. The auditor collects evidences for this implementation – he/she observes the technological practices, the infrastructure, the procedures and records. Also the auditor makes some short interviews with representatives of the company on different levels – from the top manager to the shop floor workers. Based on its observations and the evidences, the auditor can recommend the company for certification. In case of non-conformities, the auditor very clearly points out the problems. Usually the company is able to remove these non-conformities in short period and the certification will continue. The audit is documented in a report, which will be presented to the company and to the Certification body.
- Certification – Actually it is not the auditor who certifies the company. The auditor only recommends on the final decision. According to the accreditation rules, the certification decision must be taken by a person, which is independent from the person, who performed the audit. That’s why the auditor just gives recommendations in its report. The decision is made by the Certification manager, which examines closely the report of the auditor. The certification manager may require additional evidences to be convinced that the company complies with the requirements set out in the standard.
Once the formal assessment has been successfully completed, we’ll issue a certificate of registration, clearly outlining the scope of the activities, subject to certification. The certificate is valid for a defined period of time depending on the standard. We will carry out regular assessments to ensure you remain compliant and support your continual improvement activities.